Evaluating A Grocery POS System

Evaluating A Grocery POS System

Choosing the right POS system for your grocery system could be a daunting task if you do not do it systematically. When you spend sizable money on installing and implementing a POS, it is always better to give some time in doing research and comparison. Here we discuss a few tips to choose the most suitable POS for a grocery business among the available choices.


Money is the most relevant criterion because the POS software for grocery store is costly. How much money have you kept aside for it?

Statistics say that the approximate expense required for a POS is 2 to 3 percent of your annual sales. After the initial procurement and installation cost, there will be ongoing costs like annual maintenance (hardware and software), training of staff, renewal of licenses, and so on.

The better idea is to consider the Total Cost of Ownership instead of looking at different aspects of cost. Do not get trapped into so-called ‘cheaper’ choices. They could turn out expensive in the long run because of the hidden costs.

Number Of Users

It is another important aspect, which directly affects the cost of POS.

The number of users depends on how many users will be working in parallel. If the customer flow is heavy, then it is better to buy a multiuser system based on your seat requirement. You should choose the best-fit POS system.

You have various choices like all-in-one terminal, tablet POS, mobile POS, etc. The cost of installation is different in all these POS systems.

Compatibility & Handshaking

A grocery POS cannot work as a standalone system. IT has to perform handshaking with the peripheral systems. Hence, the system has to be compatible. Every aspect- terminal, peripheral devices, and screens are supposed to be compatible.

Compatibility with peripheral systems should be checked and confirmed, e.g., bar code scanner, cash drawer, credit card swapping device, backup equipment, and so on.

You have to be clear about everything. Talk to the respective member and check compatibility with the POS system. Do not assume anything. If compatibility issues are not resolved timely, they may cause hurdles in smooth implementation later.

Type of Vendor

Many vendors claim to sell the retail POS software.

  • Value-added reseller- Offers POS hardware and software with service.
  • Independent software vendor-Develops and sells software

You should pick a vendor that supports the system you are looking for. He should understand your business and must have a proven track record of successful installations. After careful evaluation, you will narrow down to the perfect POS for your grocery business.